Or you can use the forgettable keyboard shortcut Alt+H, P, G. Click the Cancel button or press the Esc key to dismiss the Paragraph dialog box. On the right side, put a check mark by Paragraph Marks. This figure illustrates the Paragraph group, although Word may show a different arrangement of the command buttons, depending on your Word window’s width. /en/word2010/using-indents-and-tabs/content/. In Microsoft Word documents, character or font formatting includes: 1. Word gathered some of the most popular paragraph-formatting commands into the Paragraph group, found on the Home tab. Right-click and select Paragraph from the drop-down menu. Word stores the formatting for the text in a different part of the file than the text to which the formatting applies. 48 Views. The margin is the blank space between the edge of the paper and where the text.The easiest way to change paragraph alignment is to use the alignment buttons on the Formatting toolbar.You can also use keyboard shortcuts. Character styles format selected text--a sentence, phrase, word, or even an individual character. Size 3. There are many formatting marks in Word document, such as tab characters, spaces, paragraph marks, hidden text, optional hyphens, object anchors, optional breaks and so on. With this, a line of text could have a different style of font formatting for every single letter and number including spaces. Within the Home tab, in the “Font” section, locate and click the Clear Formatting button which is an icon that appears with Aa and a diagonal eraser. Let’s use the random function in Microsoft Word to generate a paragraph to demonstrate with. Select the text you want to format. Word 2016 gives you three ways that you can apply formatting to a paragraph. You choose what's easiest for you as you use Word. In many cases you need to write the contents of your documents in the column format. On the Home tab in the Paragraph group, click the launcher to open the Paragraph dialog box. Recent titles include PCs For Dummies, Windows 7 Edition and Laptops For Dummies. In Word 2010, click Set As Default. Formatting in Microsoft Word 2010. First lets select the entire paragraph we would like to format. You can change the formatting (such as font size, color, and text indentation) in styles applied to titles, headings, paragraphs, lists, and so on. To summon the Paragraph dialog box, click the Dialog Box Launcher button, found in the lower-right corner of the Paragraph group. 3. To learn how to do this, read our article on Changing Your Default Settings in Word. How to Find Word 2010’s Paragraph Formatting Commands, How to Convert Text to Table in Word 2010, How to Insert Fields in Your Word 2010 Document, How to Electronically Publish a Word 2010 Document, How to Review Changes in a Word 2010 Document. Step 1 − Click anywhere on the paragraph you want to indent right and click the Paragraph Dialog Box launcher available on the Home tab. To save changes to the default Word 2007 template, follow these steps: 1. Aug 25, 2016 - Microsoft word 2010 Tutorial on Bullets and Numbering. Some folks like to see the Enter key symbol (¶) in their documents, visually marking the end of each paragraph: Choose the Options command from the File tab menu. Optional: You can download this example for extra practice. These steps are also shown below with pictures – Step 1: Open Microsoft Word 2010. Paragraph formatting in Word 2010. Paragraph alignment determines how the lines in a paragraph appear in relation to the left and right margins. This paper will look at the left, center, right, and full justify. 4. Change the paragraph indentation and line spacing settings as desired. Use any following options for the paragraph. MS Word 2010 - Formatting * Paragraph Alignment * Line and Paragraph Spacing * Keep Together Function * Line and Page Break. Many options are available directly in the Paragraph group on the Home tab of the Ribbon, in the Paragraph group on the Page Layouttab, and on the contextual toolbar and menu that appear when you right-click within text. You can use Word's convenient Set as Default feature to save all of the formatting changes you've made and automatically apply them to new documents. You can reduce the line spacing to fit more lines on the page, or you can increase it to improve readability. In this lesson, you will learn how to modify the line and paragraph spacingin various ways. Some of them are shown and some of them are hidden by default. Line spacing is also known as leading (pronounced to rhyme with wedding). The process is very simple, select the portion of the document, hit the Format Painter option and then select the new paragraph upon which you wish to apply the format of the first paragraph. Some folks like to see the Enter key symbol (¶) in their documents, visually marking the end of each paragraph: Choose the Options command from the File tab menu. An important part of creating effective documents lies in the document design. Font typeface (such as Calibri, Arial, Times New Roman) 2. Last Modified: 2016-01-29. Highlight the text containing the formatting that you want to copy to another location in your … To change fonts, click the Font list arrow on the Ribbon or Mini-Toolbar, and then point for a live preview, or click the font you want, either a theme font or any available fonts. When designing your document and making formatting decisions, you will need to know how to modify the spacing. Otherwise, it will be measured in lines. Click Display on the left side of the Word Options dialog box. Select the entire paragraph. Here is how to stop formatting marks from appearing in a Word 2010 document – Open Word 2010. Dan Gookin created the For Dummies format with the original book, DOS For Dummies, in 1991. Extra spacing between paragraphs can make a document easier to read. You need to create the space in a format that a plain text editor can understand. Typically, extra spaces are added between paragraphs, headings, or subheadings. With more than 11 million copies in print, his books have been translated into 32 languages. Sometimes, you need to format individual paragraphs or the whole document. ©1998-2020 Goodwill Community Foundation, Inc. All rights reserved. In this lesson, you will learn how to modify the line and paragraph spacing in various ways. Typing a document is the easy part. 1- Align Left Ctrl+L. Click Default. Word 2010 provides ample tools for formatting paragraphs of text. From the menu ribbon, click on the Home tab located to the right of the File tab. However, either one of these three methods will work the same as the others. Select the text and press Ctrl + Shift + > to increase font … Select the option All Styles from the Select Styles to Show drop-down list. 1 Solution. On the “Paragraph” dialog box, select the settings you want to change (for “Indents and Spacing” and “Line and Page Breaks”, as desired). Microsoft Office; VB Script; 9 Comments. A tab stop is a predefined stopping point along the document’s typing line. On the other hand, you might set 12-point text with something like 15-point spacing, which gives enough height for the text plus a little extra space. If you've already used MS Word before, you may already know the basics of formatting a document, and it may just be a matter of learning to do this using MS Word 2010. You can also use the click and drag method if you prefer. Instead, Word tracks the character and paragraph formatting you apply throughout your document, and does concern itself with start and end codes. Just as you can format spacing between lines in your document, you can choose spacing options between each paragraph. Stopping a paragraph from breaking between pages using Keep lines together. Step 2 − Click the Before Text spinner to set left indentation and select the First Line Option to move the left side of the first line of a paragraph inward toward the center. Mike asked on 2016-01-28. If you're already using Word, you probably have a way that you prefer. Now, every time you press the Enter key, a ¶ symbol appears at the end of the paragraph. There are four options that are used with Paragraph alignment. Ctrl+L= Left Align; Ctrl+R= Right Align; Ctrl+E= Center; Ctrl+J= Justify. In an odd twist, indenting and paragraph spacing are found in another Paragraph group, this one on the Page Layout tab. Setting Paragraph Tabs. Below I have made a listing of formatting that can be applied to paragraphs and sections. Formatting a document for easy reading and printing takes a little more effort. You can increase spacing to improve readability, or reduce it to fit more text on the page. Style 4. If you want formatting choices that are not available from the built-in styles and themes available in Word, you can modify an existing style and customize it to suit your needs. Either way, this article will cover the subject of formatting an MS Word document using MS Word 2010, making it an easy task for you to accomplish. Line spacing can either be measured in lines or points. It is not inserted in the text stream. Increase font size by standard increments. In Word 2010, formatting is applied mostly to paragraphs or sections of your documents. Step 2: Click the Home tab above the ribbon. In it, you find some finer controls that the command buttons just don’t offer. Follow this tutorial to learn how to show or hide them in Word. For example, when text is double spaced, the line spacing is two lines high. The Mini toolbar, which shows up after you select text, also contains a smattering of paragraph-formatting buttons. In your document, tabs set how text or numerical data aligns in relation to the document margins. On the right side, put a check mark by Paragraph Marks. In this chapter, we will discuss how to copy and apply formatting in Word 2010. Make sure the “Home” tab is active and click the “Paragraph Settings” button in the lower-right corner of the “Paragraph” section. Click OK.When you click the Default button, all settings in the Paragraph dialog box are saved to the Normal.dotm template, which is the default template in Word 2007. You can simply click in the paragraph to select it. Color 5. and other font enhancements What It Is: The smallest unitcharacter formatting can be applied to is one character (letter, number, or other). When you want to change the page layout, you have insert a Next Page section break to do that. In Word 2010, Page layout is applied to your document section by section. Click the Display tab. In the section Always show these formatting marks on the screen, un-check everything except Object Anchors. Paragraph styles format the entire paragraph, as you might expect. Click the Home tab at the top of the window. When designing your document and making formatting decisions, you will need to know how to modify the spacing. Adding Columns To Word Document. Click the Show/Hide button in the Paragraph section of the ribbon. Adjusting the line spacing will affect how easily your document can be read. The spacing between paragraphs in Word is (or should be) created by paragraph formatting and in particular the space before/space after paragraph formatting parameter. It doesn't matter how big you make this space, it is not supported in plain text format. If you select At least or Exactly in the Paragraph dialog box, the line spacing will be measured in points. Click Display on the left side of the Word Options dialog box. Or, if you want to keep … There’s a simple way, for example, to automatically indent the first line of a paragraph. From the File tab, select Options. 2. Select the desired spacing option from the drop-down menu. All of the text you previously selected will now become the default style that is standard with Word 2010. From the drop-down menu, you can also select. Because many of the paragraph-formatting commands require you to enter values, there also exists a Paragraph dialog box. Although you shouldn’t have text that is randomly formatted like the example below, it is possib… You can apply formatting a paragraph… Visit Dan at www.wambooli.com. The easiest way to do this is to Triple Click a word inside the desired paragraph. This includes changing the alignment between left, right, center or justified. Default tab stops are set every half-inch, but you can set multiple tabs per paragraph at any location. Triple Clicking the word will select the entire paragraph. Also, automatic hyphenation and using a non-breaking space. Click to view larger image Click the Home tab. To stop a paragraph from breaking between pages by keeping lines together: Select the paragraph in the Word document with the text you want to keep together. If you already have a well formatted portion of text and you want to apply similar formatting to another portion of text, then Microsoft Word provides a feature to copy and apply a format … You can also change the line spacing and control the page break. An important part of creating effective documents lies in the document design.